Finance Stack for German Facility Management
Stack for facility management companies. Large contracts, many employees, service diversity.
How This Stack Works
Service contracts → Recurring invoices → Qonto receives → Moss for site expenses → DATEV accounting → Sage payroll → Steuerberater
App Compatibility
How well the apps in this stack work together
8/15 pairs known
Integrations
Notes
No known integration between qonto and sage-lohn
No known integration between qonto and moss
No known integration between sevdesk and sage-lohn
+ 4 more notices
Apps & Services in This Stack
Each category below shows the recommended app or service and alternatives. Click on any item to learn more.
Qonto
Modern business banking for SMEs and startups. Multi-user access, virtual cards, integrations.
Why this choice
Qonto provides the multi-user access and permission controls essential for facility management operations with teams across multiple sites. The platform supports project-based expense tracking and integrates with expense management tools, while traditional banking relationships can be maintained in parallel for credit facilities and contract guarantees.
When to switch
Traditional bank for credit lines.
Alternatives
Why this choice
sevDesk excels at managing the complex recurring contract structures typical in facility management, from monthly cleaning services to annual maintenance agreements. The system handles service-based billing with variable components, tracks contract terms and renewal dates, and generates consolidated invoices for multi-site clients.
When to switch
N/A
Alternatives
Why this choice
DATEV handles the accounting complexity of facility management including revenue recognition across long-term contracts, cost center allocation for different service lines, and proper treatment of security deposits and advance payments. The Steuerberater integration ensures compliance with German contract accounting standards and provides consolidated reporting across divisions.
When to switch
N/A
Alternatives
Why this choice
For facility management companies with large contracts, multiple sites, and complex payment cycles, Agicap provides consolidated cash visibility across all operations. The platform tracks cash per service contract, monitors payment timing from enterprise clients, and forecasts liquidity needs for payroll across distributed teams. Multi-entity consolidation handles subsidiaries or branch structures while ERP integrations aggregate data from accounting and invoicing systems. finban is a cost-effective alternative for smaller facility management operations without multi-site consolidation needs.
When to switch
finban if single-entity with simpler cash flow needs.
Alternatives
Why this choice
Sage Lohn manages the diverse workforce typical in facility management, from cleaning staff on minimum wage to technical specialists with different collective agreements. The system handles shift scheduling across sites, processes Kurzarbeit for seasonal fluctuations, and manages the complex documentation required for employees working at client locations.
When to switch
N/A
Alternatives
Why this choice
Moss provides essential expense control for facility management operations with teams distributed across multiple client sites. The platform enables site-specific budget allocation, tracks material purchases per contract, and offers corporate cards with spending limits for team leads while providing real-time visibility into operational costs.
When to switch
N/A
Accountable Tax Service
Combination of tax software and human tax advisors for freelancers.
Why this choice
Facility management tax advisory requires expertise in multi-service VAT treatment where different services within the same contract may have different rates. A specialist manages the tax implications of subcontractor arrangements, ensures proper reverse charge application for construction-related services, and optimizes vehicle fleet taxation.
When to switch
N/A
About This Business Type
Facility management companies in Germany provide comprehensive building services—maintenance, cleaning, security, technical operations—often under long-term contracts with commercial property owners. The business combines service delivery with significant labor force management, making workforce cost control critical to profitability. Contracts are typically multi-year with defined service levels and pricing. Understanding true service delivery costs per contract enables profitability analysis. Many FM companies discover certain contracts are unprofitable only when analyzing fully-loaded costs including overhead allocation, supervision, and quality control. The workforce challenge is significant: multiple employee types (technicians, cleaning staff, security), varying wage agreements (some positions have Tarifvertrag coverage), high turnover in some roles, and complex scheduling. Social contribution costs in Germany add approximately 20% to wage costs—pricing must account for this.
Common Challenges
- Large diverse workforce management
- Contract profitability tracking
- Service level compliance
- Equipment and supplies logistics
- Subcontractor coordination
Compliance Requirements
- Tarifvertrag coverage for some positions
- Mindestlohn for all positions
- Arbeitnehmerüberlassung restrictions
- Building operations compliance
- Subcontractor documentation
Why This Stack Works
- Contract-level P&L
- Workforce scheduling and costing
- Service delivery tracking
- Equipment/supplies management
- Subcontractor invoice management
Frequently Asked Questions
How should FM companies track contract profitability?
Per contract: Revenue - (Direct labor × loaded cost) - (Supplies/materials) - (Subcontractor costs) - (Equipment usage) - (Overhead allocation) = Contract margin. Track actual hours and costs against budget. Some contracts are loss-leaders; most should be profitable. Review quarterly; underperforming contracts need scope adjustment or repricing at renewal. Aggregate analysis identifies systemic costing errors.
What are the true labor costs in German FM?
Calculate fully-loaded rate: Gross wage + employer social contributions (~20%) + vacation provision + sick pay provision + training + supervision time + equipment/uniform costs. Entry-level cleaning: often €14-16/hour gross costs €18-22 fully loaded. Technical staff: higher base, similar loading. Price services based on loaded cost plus margin—using gross wage alone guarantees losses.
How do Tarifverträge affect FM companies?
Gebäudereinigung (building cleaning) has binding Tarifvertrag with minimum wages above statutory Mindestlohn. Security has Tarifvertrag with higher minimums. Technical trades have various agreements. If your company or subcontractors fall under these, compliance is mandatory—higher than Mindestlohn. Factor into pricing. Non-compliance risks: back-payments, penalties, contract termination by clients requiring Tariftreue.
What's Arbeitnehmerüberlassung and when does it apply?
If you 'lend' workers to client sites where they're integrated into client operations and direction, this may be Arbeitnehmerüberlassung (temporary work/staffing), requiring AÜG license and specific requirements. FM delivery typically isn't AÜ because you control work, method, supervision. But blurred lines—workers taking client direction directly—creates risk. Structure clearly: FM company controls work performance, not just provides workers.
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