Finance Stack for German Property Management
Setup for Hausverwaltung business. Manage multiple properties, tenant payments, WEG administration.
How This Stack Works
Tenant payments to client accounts → Immoware tracks everything per property → Your fee invoiced via lexoffice → Nebenkostenabrechnung from Immoware → DATEV to Steuerberater
App Compatibility
How well the apps in this stack work together
5/10 pairs known
Integrations
Notes
No known integration between qonto and immoware
No known integration between immoware and lexoffice
No known integration between immoware and agicap
+ 2 more notices
Apps & Services in This Stack
Each category below shows the recommended app or service and alternatives. Click on any item to learn more.
Qonto
Modern business banking for SMEs and startups. Multi-user access, virtual cards, integrations.
Why this choice
Qonto's multi-account structure is perfect for property management companies that need strict separation between client funds and operating accounts. You can create dedicated sub-accounts for each managed property or WEG, ensuring compliance with Treuhandkonto requirements. The API enables automated reconciliation with property management software and clear audit trails for owner reporting.
When to switch
Traditional bank if clients require it.
Alternatives
immoware
Why this choice
Immoware is the professional standard for WEG and Mietverwaltung in Germany, handling everything from Wirtschaftsplan creation to legally compliant Jahresabrechnungen. The software manages Eigentümerversammlungen with voting protocols, maintains Beschlusssammlungen, and generates all required WEG documentation. Integrated tenant and owner portals reduce your administrative workload significantly.
When to switch
Haussoft for very large portfolios.
Alternatives
lexoffice
Popular German accounting software by Lexware. GoBD-compliant, great for small businesses.
Why this choice
lexoffice handles your property management company's own books separately from client property accounting, which stays in Immoware. The software tracks your Verwaltungshonorar income, operating expenses, and employee costs with proper EuR or Bilanz accounting as needed. DATEV integration means your Steuerberater receives clean data for your business tax returns.
When to switch
N/A
Alternatives
Why this choice
For property management companies handling multiple properties and WEG administrations, Agicap provides consolidated cash visibility across all client trust accounts and your own operating accounts. The multi-entity consolidation tracks liquidity per property, monitors Hausgeld collections, and forecasts upcoming Nebenkostenabrechnung cycles. ERP integrations connect with property management software for unified cash planning across your entire portfolio. finban is a cost-effective alternative for smaller Hausverwaltungen without complex multi-property consolidation needs.
When to switch
finban if single-entity with simpler cash flow needs.
Alternatives
lexoffice
Popular German accounting software by Lexware. GoBD-compliant, great for small businesses.
Why this choice
lexoffice creates professional invoices for your Verwaltungshonorar to property owners with proper VAT handling and payment tracking. The software supports both monthly and yearly billing cycles common in property management, with recurring invoice automation saving significant time. Payment reminders and SEPA direct debit integration help maintain healthy cash flow from your owner clients.
When to switch
N/A
Accountable Tax Service
Combination of tax software and human tax advisors for freelancers.
Why this choice
Accountable specializes in the unique tax situation of property management companies including proper treatment of Treuhandverhältnisse and pass-through accounting. They understand the distinction between your business income and client funds, ensuring correct VAT treatment on management fees. The platform helps navigate complex scenarios like WEG-Verwaltung vs. Mietverwaltung tax implications.
When to switch
N/A
About This Business Type
Property management (Hausverwaltung) in Germany involves managing residential and commercial properties for owners, handling tenant relationships, and increasingly, WEG (Wohnungseigentümergemeinschaft) administration for condominium associations. Revenue comes from management fees—typically monthly per unit—creating recurring but modest income requiring scale for profitability. WEG-Verwaltung has specific legal requirements: annual owner meetings, Wirtschaftsplan (budget), Jahresabrechnung (annual accounting), reserve management (Instandhaltungsrücklage), and voting documentation. Your systems must handle WEG accounting separately from owner-level accounting, with proper reserve segregation. Tenant management for rental properties means collecting rents, handling maintenance requests, processing deposits (Kaution—strict trust requirements), and annual Nebenkostenabrechnung. The Betriebskostenverordnung defines allocable costs and calculation methods. Errors in Nebenkostenabrechnung can void tenant payment obligations, so accuracy is essential.
Common Challenges
- High volume of small transactions
- WEG accounting requirements
- Kaution trust management
- Nebenkostenabrechnung accuracy
- Multiple property owner reporting
Compliance Requirements
- WEG administration requirements
- Nebenkostenabrechnung rules
- Kaution trust requirements
- Mietpreisbremse compliance (if applicable)
- Hausgeld and reserve management
Why This Stack Works
- Property/unit-level tracking
- WEG accounting integration
- Rent collection management
- Nebenkosten calculation
- Owner reporting
Frequently Asked Questions
How does WEG accounting differ from regular property accounting?
WEG is a separate legal entity (the community of owners). Separate accounting required: Hausgeld income, expenses, reserve fund. Annual Jahresabrechnung to owners, Wirtschaftsplan for upcoming year. Cash basis (Istversteuerung) typical. Reserve fund (Instandhaltungsrücklage) must be segregated—not commingled with operating funds. WEG-specific software (DOMUS, Hausverwalter+) handles requirements.
What are Kaution trust requirements?
Tenant deposits must be held in separate trust accounts, segregated from manager's and owner's funds. Deposit to interest-bearing account (traditionally Sparbuch, now any appropriate account). Interest belongs to tenant. Document each deposit separately. Return within reasonable time after lease end (minus justified deductions). Commingling Kaution is illegal—violations have serious consequences.
How do I create accurate Nebenkostenabrechnung?
Annual requirement: allocate operating costs to tenants based on agreed keys (typically Wohnfläche, Personenzahl, or Verbrauch). Include: heating, water, garbage, insurance, cleaning, property tax portion, etc. Non-allocable: repairs, management fees, financing. Send within 12 months of year-end (deadline—later is void). Errors in allocation or math can invalidate demand. Software helps accuracy; double-check manually.
What property management software works in Germany?
Specialized: DOMUS, Hausverwalter+, Karthago, easyWEG—built for German requirements (WEG, Nebenkosten, Mietrecht). Standard accounting + property module: some use DATEV + property add-ons. Key features needed: unit-level tracking, WEG accounting, Nebenkosten calculation, tenant/owner portals. Choose based on portfolio size and complexity. Integration with banking (automatic rent matching) saves significant time.
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