Peer Group: Facility Management
What most facility management companies in Germany actually use: traditional banking, DATEV for regulated facility operations, and payroll management. Most manage contracted services at multiple sites.
How This Stack Works
Facility contract invoices sent to multiple property owners → Payments received to Fyrst → Transactions auto-sync to DATEV via Steuerberater → Sage Lohn processes technician and staff payroll monthly → Site expense allocation tracked by contract → Quarterly compliance reporting to client and Finanzamt
App Compatibility
How well the apps in this stack work together
2/6 pairs known
Integrations
Notes
No known integration between fyrst and sage-lohn
No known integration between fyrst and agicap
No known integration between datev and sage-lohn
+ 1 more notices
Apps & Services in This Stack
Each category below shows the recommended app or service and alternatives. Click on any item to learn more.
FYRST
Deutsche Bank's digital business banking offering. German reliability with modern features.
Why this choice
Fyrst is the standard banking choice for German facility management companies. Trusted by similar operations for multi-property invoicing and site-specific payment tracking that contract-based services require.
When to switch
Only if you expand internationally or manage multi-national facility portfolios.
Why this choice
DATEV is the industry standard for regulated facility management in Germany. Battle-tested across the sector for compliance with facility standards and government contract requirements that auditors expect.
When to switch
Never switch for regulated facility management in Germany—this is mandatory compliance.
Alternatives
Why this choice
Sage Lohn is widely adopted across German facility management companies. Trusted by similar operations for handling technicians, cleaners, and security personnel with different pay scales and multi-site assignments.
When to switch
Only if you fully outsource payroll or become part of a larger organization.
Alternatives
Accountable Tax Service
Combination of tax software and human tax advisors for freelancers.
Why this choice
Facility management companies across Germany rely on specialized tax expertise. Accountable Tax is trusted by similar operations for government contract compliance, site-specific expense allocation, and equipment depreciation.
When to switch
Only if your facility portfolio expands significantly or your Steuerberater no longer specializes in facility services.
Alternatives
Why this choice
Essential for multi-site facility operations requiring consolidated cash visibility across contract portfolios. Agicap provides real-time contract payment tracking, site-level expense forecasting, and equipment investment planning that larger facility management companies demand.
When to switch
finban if single-entity with simpler cash flow needs.
Alternatives
About This Business Type
Facility management companies in Germany provide comprehensive building services—maintenance, cleaning, security, technical operations—often under long-term contracts with commercial property owners. The business combines service delivery with significant labor force management, making workforce cost control critical to profitability. Contracts are typically multi-year with defined service levels and pricing. Understanding true service delivery costs per contract enables profitability analysis. Many FM companies discover certain contracts are unprofitable only when analyzing fully-loaded costs including overhead allocation, supervision, and quality control. The workforce challenge is significant: multiple employee types (technicians, cleaning staff, security), varying wage agreements (some positions have Tarifvertrag coverage), high turnover in some roles, and complex scheduling. Social contribution costs in Germany add approximately 20% to wage costs—pricing must account for this.
Common Challenges
- Large diverse workforce management
- Contract profitability tracking
- Service level compliance
- Equipment and supplies logistics
- Subcontractor coordination
Compliance Requirements
- Tarifvertrag coverage for some positions
- Mindestlohn for all positions
- Arbeitnehmerüberlassung restrictions
- Building operations compliance
- Subcontractor documentation
Why This Stack Works
- Contract-level P&L
- Workforce scheduling and costing
- Service delivery tracking
- Equipment/supplies management
- Subcontractor invoice management
Frequently Asked Questions
How should FM companies track contract profitability?
Per contract: Revenue - (Direct labor × loaded cost) - (Supplies/materials) - (Subcontractor costs) - (Equipment usage) - (Overhead allocation) = Contract margin. Track actual hours and costs against budget. Some contracts are loss-leaders; most should be profitable. Review quarterly; underperforming contracts need scope adjustment or repricing at renewal. Aggregate analysis identifies systemic costing errors.
What are the true labor costs in German FM?
Calculate fully-loaded rate: Gross wage + employer social contributions (~20%) + vacation provision + sick pay provision + training + supervision time + equipment/uniform costs. Entry-level cleaning: often €14-16/hour gross costs €18-22 fully loaded. Technical staff: higher base, similar loading. Price services based on loaded cost plus margin—using gross wage alone guarantees losses.
How do Tarifverträge affect FM companies?
Gebäudereinigung (building cleaning) has binding Tarifvertrag with minimum wages above statutory Mindestlohn. Security has Tarifvertrag with higher minimums. Technical trades have various agreements. If your company or subcontractors fall under these, compliance is mandatory—higher than Mindestlohn. Factor into pricing. Non-compliance risks: back-payments, penalties, contract termination by clients requiring Tariftreue.
What's Arbeitnehmerüberlassung and when does it apply?
If you 'lend' workers to client sites where they're integrated into client operations and direction, this may be Arbeitnehmerüberlassung (temporary work/staffing), requiring AÜG license and specific requirements. FM delivery typically isn't AÜ because you control work, method, supervision. But blurred lines—workers taking client direction directly—creates risk. Structure clearly: FM company controls work performance, not just provides workers.
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