Peer Group: Property Management
What most property management companies in Germany actually use: traditional banking, DATEV for regulated property accounting, and payroll management. Most manage rental income and maintenance expenses.
How This Stack Works
Monthly rent collected from tenants to Fyrst accounts (segregated by property) → Transactions auto-sync to DATEV via Steuerberater → Maintenance expenses tracked and allocated by property → Sage Lohn processes property staff payroll monthly → Quarterly landlord accounting reports to property owners → Annual compliance report to Finanzamt and property authority
App Compatibility
How well the apps in this stack work together
2/6 pairs known
Integrations
Notes
No known integration between fyrst and sage-lohn
No known integration between fyrst and agicap
No known integration between datev and sage-lohn
+ 1 more notices
Apps & Services in This Stack
Each category below shows the recommended app or service and alternatives. Click on any item to learn more.
FYRST
Deutsche Bank's digital business banking offering. German reliability with modern features.
Why this choice
Trusted by property professionals across Germany for reliable rent collection and landlord account management. Fyrst provides the segregated account structure that property managers need for audit compliance and transparent landlord reporting.
When to switch
Only if you expand internationally or manage large commercial portfolios.
Why this choice
Industry standard in real estate and mandatory for German property management due to strict regulatory requirements. DATEV is the proven choice for landlord accounting, with virtually all Steuerberater using it to manage rental income, maintenance expenses, and tenant compliance.
When to switch
Never switch for German property management—this is regulatory requirement.
Alternatives
Why this choice
Widely used by property management companies for staff payroll including caretakers, maintenance workers, and office personnel. Sage Lohn has become the industry standard for Hausverwaltungen processing regular payroll cycles.
When to switch
Only if you fully outsource payroll or become part of a larger organization.
Alternatives
Accountable Tax Service
Combination of tax software and human tax advisors for freelancers.
Why this choice
Trusted by property professionals for property management-specific tax expertise. Specialists handle landlord accounting, rental income segregation, maintenance expense allocation, property tax deductions, and landlord-tenant compliance requirements.
When to switch
Only if your portfolio expands significantly or your Steuerberater no longer specializes in property management.
Alternatives
Why this choice
Essential for multi-property portfolios requiring consolidated cash visibility across segregated landlord accounts. Agicap provides real-time rent collection tracking, maintenance reserve planning, and property-level liquidity forecasting that larger Hausverwaltungen demand.
When to switch
finban if single-entity with simpler cash flow needs.
Alternatives
About This Business Type
Property management (Hausverwaltung) in Germany involves managing residential and commercial properties for owners, handling tenant relationships, and increasingly, WEG (Wohnungseigentümergemeinschaft) administration for condominium associations. Revenue comes from management fees—typically monthly per unit—creating recurring but modest income requiring scale for profitability. WEG-Verwaltung has specific legal requirements: annual owner meetings, Wirtschaftsplan (budget), Jahresabrechnung (annual accounting), reserve management (Instandhaltungsrücklage), and voting documentation. Your systems must handle WEG accounting separately from owner-level accounting, with proper reserve segregation. Tenant management for rental properties means collecting rents, handling maintenance requests, processing deposits (Kaution—strict trust requirements), and annual Nebenkostenabrechnung. The Betriebskostenverordnung defines allocable costs and calculation methods. Errors in Nebenkostenabrechnung can void tenant payment obligations, so accuracy is essential.
Common Challenges
- High volume of small transactions
- WEG accounting requirements
- Kaution trust management
- Nebenkostenabrechnung accuracy
- Multiple property owner reporting
Compliance Requirements
- WEG administration requirements
- Nebenkostenabrechnung rules
- Kaution trust requirements
- Mietpreisbremse compliance (if applicable)
- Hausgeld and reserve management
Why This Stack Works
- Property/unit-level tracking
- WEG accounting integration
- Rent collection management
- Nebenkosten calculation
- Owner reporting
Frequently Asked Questions
How does WEG accounting differ from regular property accounting?
WEG is a separate legal entity (the community of owners). Separate accounting required: Hausgeld income, expenses, reserve fund. Annual Jahresabrechnung to owners, Wirtschaftsplan for upcoming year. Cash basis (Istversteuerung) typical. Reserve fund (Instandhaltungsrücklage) must be segregated—not commingled with operating funds. WEG-specific software (DOMUS, Hausverwalter+) handles requirements.
What are Kaution trust requirements?
Tenant deposits must be held in separate trust accounts, segregated from manager's and owner's funds. Deposit to interest-bearing account (traditionally Sparbuch, now any appropriate account). Interest belongs to tenant. Document each deposit separately. Return within reasonable time after lease end (minus justified deductions). Commingling Kaution is illegal—violations have serious consequences.
How do I create accurate Nebenkostenabrechnung?
Annual requirement: allocate operating costs to tenants based on agreed keys (typically Wohnfläche, Personenzahl, or Verbrauch). Include: heating, water, garbage, insurance, cleaning, property tax portion, etc. Non-allocable: repairs, management fees, financing. Send within 12 months of year-end (deadline—later is void). Errors in allocation or math can invalidate demand. Software helps accuracy; double-check manually.
What property management software works in Germany?
Specialized: DOMUS, Hausverwalter+, Karthago, easyWEG—built for German requirements (WEG, Nebenkosten, Mietrecht). Standard accounting + property module: some use DATEV + property add-ons. Key features needed: unit-level tracking, WEG accounting, Nebenkosten calculation, tenant/owner portals. Choose based on portfolio size and complexity. Integration with banking (automatic rent matching) saves significant time.
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